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Convert Multiple Outlook Emails to PDF Adobe in Batch

In this era, the need of export Outlook PST to PDF along with attachments are increasing. That is because sometimes the user wants to migrate the PST files to any other system. In such cases, the user mostly prefers PDF format because it is suitable for any platforms. The MS Outlook email application does not give any plug-in for print multiple Outlook emails to Adobe PDF. So, most of the Outlook users are raising this queries and searching the solution for batch export Outlook message to PDF on web day by day. Here in this article, we are going to discuss the method to convert multiple Outlook emails to PDF.

Need for Save Multiple Outlook PST to PDF

The Adobe PDF is most widely using file format for storing. It is applicable in any platform including Windows, MAC etc. Sometimes the user wants to transfer their PST files to any other system, platform, etc. So, at that time converting to PDF is more secure. When the user is in travel, at that time he/she cannot have to access their specific email client. In that cases also the PDF files are efficient for use. Therefore, converting emails, calendars to PDF in Outlook 2016 is more helpful and effective for the technical as well as non-technical users.

Two Ways to Transfer PST files to PDF

There are two ways to convert PST to PDF Adobe. By,

  1. Manual method
  2. Automated solution

Manual method for Convert Outlook Emails to PDF with Attachments

The manual method to export Outlook PST to PDF can be proceeded by the given steps.

  1. Open the Microsoft Outlook.
  2. Select the .pst files that want to transfer to Adobe PDF.
  3. Choose File option and Hit on Save As.
  4. Select the particular space where PDF file wants to save.
  5. Then select HTML file format for in order to convert PST to PDF Adobe.
  6. After saving, go to the storage location where the HTML file is stored.
  7. From there right click on the PDF and open it on Word.
  8. In Word, select PDF format for saving the data.

The manual method is simply accessing but, it is very time-consuming. For a single file, you can access this method. But if you have a large number of .pst files then you cannot choose the manual way. If you are trying to save multiple Outlook emails to Adobe PDF, then there will be a chance of file loss.

Automated Method to Convert Multiple Outlook Emails to PDF

In order to reduce the time consuming, print multiple Outlook emails to PDF and avoid the data loss you can choose the automated solution namely SysTools PST to PDF Converter software. The tool is quite convenient for technical as well as non-technical users. It can convert Outlook emails, contacts, tasks, calendars, notes, etc. You can migrate single or multiple PST files to Adobe PDF using File/Folder option. It also provides advanced scanning mode to convert .pst to PDF Adobe without corruption. If there is any corruption in the pst file, the tool will repair the .pst file and convert it to PDF. Supports advanced setting like date filter option, file naming convention. convert Outlook calendar to PDF files with attachments in Portrait & Landscape mode.

Steps to Perform Batch Export Outlook Emails to PDF

    • Run PST to PDF Converter tool. Click on Add File option.

    • There are two types of options to select the files.
      1. Select File option to export only single file to PDF.
      2. Select Folder option to convert multiple Outlook emails to PDF.

    • Browse the location path.
    • Perform an advanced scan to scan the corrupted file during batch convert Outlook emails to PDF and click Add.
    • You can view the imported .pst files on the screen while printing multiple Outlook emails to PDF.

    • Select PDF option for converting, if you want any advanced setting then click on the Advanced Setting option.

The advanced setting consists of three types.

      1. General setting
      2. Page layout
      3. Bates Number

In general setting, it provides naming convention, categories, Date filter option while converting Outlook calendar to PDF files. Page Layout consists of the feature of PDF file. Bate Numbering provides the feature for number the pages and gives a date.

  • Finally, click on Export. You can successfully convert multiple Outlook emails to PDF.


In the above blog, we have discussed the method to export all Outlook 2013 emails into PDF. Both the manual and automated methods have its own limitations and benefits for converting emails to PDF in Outlook 2016. But due to the above-mentioned limitations of manual method many people choose third-party software for doing the job. And this tool can perform convert multiple Outlook emails to PDF.


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